Cancellations may be requested up to twenty-one days before the camp start date, with a $75 processing fee ($40 for one-day sessions) per camper per session deducted from all refunds.

Summer camp (June through August 2025) sessions may be canceled for a full refund before April 1, 2025.

No refunds will be issued for cancellations made for any reason less than twenty-one days before the start of a camp session.

We are sorry, but there are no refunds or fee reductions for days missed due to illness, absence, last-minute vacations/trips, changes in family circumstances during camp sessions, suspension, or dismissal.

Schedule changes/transfers will be accommodated on a space-available basis when requested at least twenty-one days before the camp start date.  Changes are subject to a $25 processing fee. Changes cannot be made into full camp sessions. For full sessions, campers will be added to the waitlist at the latest position.

To request a cancellation or change, please email education@hiller.org with your child’s full name, and enrolled camp topic and date.

Schedule changes/transfers will be accommodated on a space-available basis when requested at least twenty-one days before the camp start date. Changes are subject to a $25 processing fee. Changes cannot be made into full camp sessions. For full sessions, campers will be added to the waitlist at the latest position.

To request a cancellation or change, please email education@hiller.org with your child’s full name, and enrolled camp topic and date.

Want to change but the session you are interested in is full?

1. Add child to the waitlist.
2. In the meantime, either:
   • Cancel the current registration for a refund (minus applicable processing fees).
   • Wait to get a waitlist invitation and then email education@hiller.org for a transfer. Registrant will be responsible for any balance due. If a refund is owed, it will be refunded minus a $25 processing fee.
     • Please remember that you have up to twenty-one days before the camp starts to request a refund minus the processing fee. No refunds are issued within twenty-one days of camp start date.

The only discount Aviation Camp offers is a Member Discount for all current Museum members at the family level or higher.

Membership must be active at the time of registration. Membership does not need to be active when camp starts.

Camp Member Discounts refunds will not be issued for new members who applied for membership after camp registration.

We do not offer early bird discounts, multiple session discounts, sibling discounts, or scholarships at this time.

We do not offer payment plans.

Register for a Museum Membership and save today!

Aviation Camp is a popular program and many sessions have already filled up. Parents are encouraged to use the online enrollment system to join the waiting list for the session that they are interested in as early as possible. There is no charge to join a waiting list, and credit card information is not required.

Most Aviation Camp sessions which fill early will eventually have new spaces available, sometimes due to changes and cancellations for individual campers who enrolled earlier, and other times due to increases in camp capacity that make many new spaces available at once. Camper changes may occur at any time up until the camp start date. Most capacity changes are made in April and May.

Whenever a space or spaces become available for any full camp session, invitations to enroll will be sent via email to waitlisted campers from support@actvityhero.com with the subject line “Waitlist Status: Spot Available at Aviation Camp”. These invitations are sent in the order that campers joined the waiting list. Each invitation will include a special link to facilitate online registration into the full session, and an expiration date and time through which the link is valid. In most cases invitations are valid until 9 AM the next day, after which the invitation will expire and a new invitation will be sent to the next camper on the waiting list. Parents who receive an invitation to enroll from a waiting list should enroll before the expiration date/time to secure their spot.

Please note that Hiller Aviation Museum Members do not receive preferential placement on Aviation Camp waiting lists, but may enroll at the discounted Member price if a space becomes available.

Unfortunately, we are unable to predict the likelihood of space opening in any particular Aviation Camp session. Thank you for your patience – and for your interest in the Aviation Camp program.

Within each camp topic, Campers will be divided by age into teams of up to 24 children each working with two adult staff members. Please note that groupings can only be accommodated by campers within the same camp topic/session. We run multiple camp topics each week so please ensure that the campers are in the same topic.

Please indicate any grouping requests on the registration form. You can access your registration/information form on Activity Hero at any time. Sibling requests must be indicated in the grouping request as well as we do not automatically place siblings together. Grouping requests should be amongst students within 1-2 grade levels of each other. Buddies spanning different grades will likely be placed in the older camper’s age group. Larger age gaps may not be accommodated. We think its best for your campers to be in groups with similar interests, abilities, and ages for group cohesion.

Buddy requests must be submitted at least one week prior to the camp start date. Buddy requests submitted within one week of the camp start date will not be accommodated.

• Check-in period is between 8:30 AM and 9 AM
• Check-out period is between 3:45 PM and 4:15 PM.

We do not offer pre-camp care. Afternoon extended care is offered for select sessions at an additional fee. Times & fees vary by session.

Upon arrival, Aviation Camp staff and volunteers (in uniformed shirts) will be ready to greet and direct parents and campers to their camper’s classroom. A roster will be posted inside with team assignments (which are also emailed out before the camp starts).

Parents, guardians, and authorized pickups must escort the camper to the classroom area each morning. Aviation Camp staff will gather any additional information we may need on day one and will relay any important information/updates regarding your child at drop off or pick up.

Regular Pick up is between 3:45 PM and 4:15 PM in the Camper’s classroom.

All extended care pickups and late pickups after 4:15 PM will be in the Extended Care Classroom out back by the Courtyard.

Make sure everyone (including yourself) is on the Authorized Adult Pick-up List for your camper. Names must match what is on identification. Hiller will not release a camper to a person who is not on their Authorized Adult Pick-up List. Guardians are to inform all persons authorized to pick up their child/ren from camp of this policy and are to instruct them to have a photo ID at time of pick-up.

UP TO ONE WEEK BEFORE CAMP STARTS:
You can adjust all authorized pickups in your Activity Hero account.

WITHIN ONE WEEK OF CAMP START/DURING CAMP WEEK:
Please send all changes in pickup in writing to camp@hiller.org. Include your child’s full name, camp, and team letter (if received) in the email). Since the Sign-in Sheets and Student Informational packets are prepared in advance and we need to have the most updated information there.

If your child needs to take medication during the day, please let staff know about the medication in the “medical” section of registration.

• Parents should bring medications for their campers in a labeled Ziploc bag, and in the original packaging with clearly labeled instructions
• Students should be able to self-administer medication, or parents should make plans to be available to help their child.
• Staff may not assist campers with medication except in the case of an emergency (epi-pens, etc).
• Medication may remain in camper’s care or in the care of the the camper’s team staff members. Staff will check in with parents whether the medication should go home each night or stay with the team until the end of the camp week.

For summer camps, Campers should be ages 5 through 12 years old or entering Kindergarten through 7th Grade for the Fall 2024-2025 school year.

For school year camps, Campers must currently be in grades K through 5.

Four Summer Camp Topics have a field trip on Friday, unless otherwise noted:

1. Aero Engineers – USS Hornet Aircraft Museum, Alameda
2. Air & Space – Rocket Launch, Campbell
3. Extreme Flight – USS Hornet Aircraft Museum, Alameda
4. Spaceflight Tech – Rocket Launch, Campbell

Field trip details can be found on the specific camp webpages. Parents are welcome to attend field trips so long as they provide their own transportation and pay any applicable entrance fees.

We use e-mail as our primary means of communication for confirmations of registration, receipts, and general correspondence. Please check your email provider’s spam protection to ensure that e-mail communications from ActivityHero (support@activityhero.com), education@hiller.org, camp@hiller.org are defined as safe so that e-mails from us will not be blocked.

Please feel free to contact the Aviation Camp Team at:

• camp@hiller.org
• Katie Farlie, Aviation Camp Director, (650) 654-0200 ext. 212
• Tanya Gist, Director of Education & Volunteers, (650) 654-0200 ext. 219

94-3226411

If you need a detailed receipt for FSA or dependent care expenses, you can find one in your Activity Hero account. Just log into your account and navigate to the ‘Registrations’ tab. From there, select ‘Past’, and find the camps you would like to see the receipts for. Click ‘See Details/Receipt’ to download PDF receipt.

Your receipt will include your dates of attendance, the associated cost, and our company information (including tax ID).